Employer Policies

Job and Internship Policies

Handshake is Emory’s web-based job & internship posting and interview scheduling system that allows employers 24/7 access to current students as well as recent alumni.

Opportunities for current students and alumni from Emory College of Arts & Sciences and the Goizueta Undergraduate Business School, as well as the Laney Graduate School and Candler School of Theology, should be posted through The Career Center’s Handshake system.

All positions should be pre-professional or professional in nature, augmenting a student and/or alumnus’ professional endeavor. Opportunities must be career-related internships, research, or entry level post-graduation jobs, and be posted for students and recent alumni.

The Career Center reserves the right to determine posting eligibility and decline positions deemed unsuitable for students seeking full‐time, internship, or relevant part-time positions. In addition, employers must abide by Emory Internship Policies governed by the U.S. Department of Labor.

Account requests and positions are usually approved within 48 hours. Please note, The Career Center will not post any positions with application deadlines that are more than 30-60 days from the date posted. We recommend that employers log back into Handshake once a posting has expired and extend the deadline if additional applicants are desired. Employers may select an expiration date earlier than the 30 day default.

There is no guarantee that we will be able to fill your position in any given period of time.

In addition, employers must abide by Emory Internship Policies governed by the U.S. Department of Labor.

Employers and organizations recruiting at The Career Center are expected to adhere to:

The National Association of Colleges and Employers (NACE) Principles for Professional Practice

U.S. Equal Employment Opportunity Commission (EEOC)

Collection and use of data by The Career Center is governed by the following campus and federal policies:

Emory University Policy Statement and General Guidelines: Confidentiality and Release of Information about Students

https://www2.ed.gov/policy/gen/reg/ferpa/index.html 

The Career Center will only approve account requests for companies and organizations that provide the following complete contact information:

  1. First/last name and job title of a contact person
  2. Email address from the company’s domain and not a personal email account (gmail, yahoo, etc.)
  3. Mailing address
  4. Telephone and fax numbers
  5. Working website address (Facebook/LinkedIn not acceptable) 

Complete company description (Note: We will not accept any requests which list the job description in the company description field)

The Career Center has established the following criteria for each position submitted:

  1. Position title
  2. Selection(s) from the Job Function field that represent the position’s description and responsibilities
  3. Clear job description (primary skills, knowledge and responsibilities)
  4. Candidate’s requirements (level of education, majors, gpa and level of experience)
  5. Compensation (Compensation Policies)

Organizations are required to use Handshake to collect resumes and other application documents for their postings. It is acceptable to require students to apply to the organization website in addition to Handshake. If you require students to apply to the organization website in addition to Handshake, please be sure to include instructions in your job posting as well as the organization URL. 

The Career Center does not accept or post:

  • All positions that would employ students by a private individual with an un-established business  (e.g. babysitting, nanny, caretaker, tutor). 

    • An exception to this rule is made for faculty and staff of Emory University and Emory Healthcare through the Emory WorkLife Resource Center’s Emory Employee-Student Job Network. You must be an Emory faculty or staff to access this system.

  • Positions posted by 3rd party recruiting firms that do not follow our established guidelines listed below.

  • Work-for-hire or contract positions.

  • All positions that require a fee and/or fundraising for training, or to participate, in a work experience. Because it is ultimately a student’s decision to participate, organizations are free to recruit Emory students through means outside of The Career Center.

  • Work experience that is attached to a fee/tuition-based graduate program or post-bachelorette degrees along with a fee-based licensure program. Your program may qualify through Graduate School Recruiting.

  • Fee/tuition-based Summer Academic Programs.

  • Positions that are paid through commission only (positions that have a salary, which is supplemented by commission, are acceptable).

  • Engineering roles with job functions and major requirements outside the scope of software & environmental engineering

  • Summer camps and positions outside of major metropolitan areas (please note, if you are approved to post, you must create one job posting for all jobs)

  • Employer registrations or job postings for teaching and/or tutors abroad. Organizations that would like The Career Center to list a link to their organization’s web site; click here to make this request.

  • International organizations that do not have a US branch as we have no way to vet these organizations.

  • Volunteer positions - non-profit organizations can contact Volunteer Emory, a program of the Office of Student Leadership & Service that facilitates service opportunities and social justice work for Emory students.

  • Medical positions, such as MD, OT, PT, Nursing, PA, etc.. Please contact The School of Medicine's departmental listing page directly for these needs.

  • Campus/Brand Ambassadors - Emory University is a non-commercial campus. Employers are not allowed to recruit for positions whose duties will involve the on-campus sale or promotion of products, goods or services to Emory students, faculty or staff.

The Career Center defines third-party recruiters as agencies, organizations, or individuals recruiting candidates for temporary, part-time, or full-time employment opportunities other than for their own needs, including:

  • Employment Agencies
  • Search Firms
  • Contract Recruiter
  • Online Job Posting or Resume Referral Services
  • Temporary Agencies or Staffing Services
  • Outsourcing Contractors or Leasing Agencies

Agencies or individuals posting a position with The Career Center MUST:

  1. Select ONLY “Human Resources” in the Industry field in their general profile in Handshake
  2. Provide the name of your client within the job description AND job title
  3. Follow all EEO guidelines, set forth by the U.S. Equal Employment Opportunity Commission (EEOC)
  4. Not disclose to any employer, including the client-employer, any student information without obtaining prior written consent from the student. Under no circumstances can student information be disclosed for other than the original recruiting purposes nor can it be sold or provided to other entities
  5. Third-party recruiters charging fees to Emory students will not be permitted access to The Career Center services.

The Career Center at Emory University reserves the right to terminate an employer account for violation of university policies and procedures.

Emory University does not screen candidates on their work authorization status. Employers are responsible for reviewing, screening, interviewing, and making job offers to students; inclusive of screening for work authorization prior to interviews and job/internship offers.

Handshake resources are provided free of charge to employers and to student job seekers. All hiring and compensation for work performed by student employees is handled directly between the student and the employer. The Career Center does not perform background checks on students applying for positions, nor on employers posting job opportunities. Employers and students are encouraged to request reference information from each other as needed to establish qualifications, credentials and overall fit between the employer and the student applicant.

All job listings are posted at the discretion of The Career Center. We will not post jobs that appear to discriminate against applicants on the basis of race, color, religion, creed, age, national origin, veteran status, sexual orientation, disability, or gender. The Career Center also reserves the right to refuse posting positions that do not support the interests of the University and our students.

Employer Policy

On-Campus Recruiting Policies

On-Campus Recruiting is centralized and managed by The Emory Career Center for the following populations:

  • undergraduate students from the Emory College of Arts & Sciences
  • undergraduate students from the Goizueta Business School
  • undergraduate students from Oxford College at Emory
  • recent alumni (within one year of graduation) still in the job search process, with The Career Center’s approval to participate

It is our hope that on-campus recruiting at Emory is a rewarding experience for all of our students, employers, and staff.  We truly value and appreciate your decision to recruit at Emory, and trust that all employers will abide by the Principles of Professional Conduct for Career Services Professionals outlined by the National Association of Colleges and Employers (NACE).

Employers are expected to maintain the confidentiality of student information, regardless of the source (including personal knowledge, written records/reports, social networking websites and computer databases). An employer should not disclose information about a student to another organization without the prior written consent of the student, unless necessitated by health, legal, and/or safety considerations.

Employers are also expected to provide accurate information about their organizations and employment opportunities. This includes, but is not limited to: positions available, position responsibilities, career advancement opportunities, salary and benefits, and location.

  1. Students must apply to your position(s) using the Handshake on-campus recruiting system. Employers can request students to apply to their website, in addition to applying via Handshake.

  2. Each organization is responsible for reviewing and selecting candidates. To ensure you are selecting candidates that meet the organization's screening criteria, refer to the APPLICANTS tab attached to each position within your on-campus schedule on Handshake. The Career Center will not screen candidates for the employer or adjust campus interview schedules after the selections have been submitted and the students have been notified through Handshake. 

  3. Employers may only interview candidates at The Career Center’s facilities for on-campus visits. We can assist employers in building schedules at their offices, but employers must use Handshake to facilitate on-campus interviews.

  4. Employers must abide by The Career Center’s Job Posting Policies when attaching the position(s) to their on-campus schedule.

  5. Employers must advise The Career Center of any test/assessment they wish to conduct and eliminate such a test/assessment if it violates the University’s campus policies or fair employment practices. 

  6. Please submit all changes to on-campus interview schedules in writing to reruiting@emory.edu. All changes must be submitted prior to the interview sign-up date. 

CANCELLATION POLICY:

Cancellations must made in writing and sent to recruiting@emory.edu at least 4 weeks in advance of the scheduled visit to avoid a cancellation fee.

  • Interview requests submitted 2 weeks (10 business days) prior to the event date will be charged a $75 fee
  • Schedules cancelled and/or rescheduled less than 4 weeks (20 business days) prior to the confirmed date will automatically be charged a $75 cancellation fee
  • Late request and cancellation fees must be paid within 2 weeks (10 business days) in order to keep their Handshake account with Emory University current

The employer is required to provide The Career Center a cancellation statement to send to all student applicants on their behalf, providing a reason for the cancellation and next steps.

If an alternate interview date is needed, The Career Center will do its best to accommodate this request. 

Employers are expected to communicate with students directly if they have to cancel one-on-one or group sessions already scheduled with students during a virtual career fair. The employer should communicate immediately if a cancellation occurs to allow students the opportunity to schedule meetings with other employers. If possible, these cancelled meetings should be rescheduled with students.

Employers are expected to communicate hiring decisions to students, whether favorable or unfavorable. Students should be made aware of their hiring status within a timely fashion, especially within the agreed upon time frame between the employer and the student.

Employers must advise The Career Center of any test/assessment they wish to conduct and eliminate such a test/assessment if it violates the University’s campus policies or fair employment practices. Employment professionals must also advise students in a timely fashion of the type and purpose of any recruitment required test to whom the results will be disclosed. 

Emory Career Center's facilities are to be used by employers solely for the purpose of interviewing students. Employers who need to conduct employment-related tests should make arrangements at an off-campus facility. 

Employers are expected to comply with the Equal Employment Opportunity (EEO) and affirmative action principles and engage in non-discriminatory practices throughout the recruiting process by (per the NACE website): 

  1. Recruiting, interviewing, and hiring individuals without regard to race, color, national origin, religion, age, gender, sexual orientation, veteran status, or disability, and providing reasonable accommodations upon request;
  2. Reviewing selection criteria for adverse impact based upon the student's race, color, national origin, religion, age, gender, sexual orientation, veteran status, or disability;
  3. Avoiding questions that are considered unacceptable by EEO guidelines for fair employment practices during the recruiting process;
  4. Developing a sensitivity to, and awareness of, cultural differences and the diversity of the work force;
  5. Informing campus constituencies of special activities that have been developed to achieve the employer's affirmative action goals;
  6. Investigating complaints forwarded by the career services office regarding EEO noncompliance and seeking resolution of such complaints.

Employers are asked to provide Super Day/second round interview dates to The Career Center at the time first round interviews are scheduled. As a courtesy to the other employers who have scheduled their first round interviews in advance, we highly recommend employers to consider the following guidelines when inviting students to a super day/second round interview:

  1. Describe recruiting timelines and expectations to students early in the recruiting process.

  2. Hold second-round interviews on campus.

  3. Give the student at least 72-hour notice about an off-campus super day/ second-round interview.  

  4. Offer students atleast two dates to schedule for an off-campus super day/second-round interview.

  5. Note that students who cancel a previously scheduled interview, to attend an off-campus super day/second round interview, after the designated interview cancellation period, are subject to suspension from the On-Campus Interview Program and Handshake. Please do not put a student in danger of violating the cancelation policy.

Extending Offers

The Career Center strongly requests that employers allow students sufficient time to carefully consider their employment options and make well-informed decisions. If this policy is restrictive in light of your current business conditions, please contact the Associate Director of Employer Relations at The Career Center to discuss your organization’s needs BEFORE extending offers.

All employers participating in on-campus recruiting (which includes ALL interviews with job postings on the Handshake system) are required to follow these policies:

Full-Time & Internship Hiring
Date of Offer: Acceptance Deadline:
Oct 15 OR three weeks from date of offer, whichever is later; Acceptance deadline for previoussummer interns We encourage you to work with our students regarding extensions. 
Nov 1 OR three weeks from date of offer, whichever is later; Acceptance deadline for a new offer. 
Spring Full-Time Interview Season 2 WEEKS from Date of Offer

Exploding Offers

We expect employers to honor all offers made to students and that no conditions will be placed on the offer (e.g., “You have by the end of the day to make a decision”, "We have 10 offers outstanding for 8 openings and will accept the first 8 students who get back to us," etc.). No incentives may be offered to induce students to accept offers early (e.g., “We will provide a $5,000 bonus if you sign today,” etc.).

An official offer from an employer should be in written format and contain the position title, salary, start date, and work location.

Reneging Offers

If an employer is considering withdrawing an offer from an Emory student, for any reason, please contact The Career Center Recruiting Team (recruiting@emory.edu) immediately.

Please note, if an employer is required to revoke an accepted job offer due to changing conditions within the company, the student is entitled to a fair and equitable course of action, including but not limited to: financial assistance and outplacement service.

Employers are asked to inform The Career Center of all accepted full-time and internship offers of employment to Emory students, in order to ensure The Career Center has accurate statistics regarding student’s job offers, acceptances, and salaries. This information is kept strictly confidential, and used only for statistical purposes.

Privacy Policies

The Emory University Career Center uses a web‐based software program known as "Handshake" to host career-related opportunities and events for students and alumni. 

  • To enable employers to access and use various tools, features, and functionality of the Handshake system, such as posting jobs and interview schedules.

  • To enable students/alumni to access various tools, features, and functions of the Handshake system, in particular, job posting, events, and career-related resources.

  • To communicate with employers regarding use of Handshake, advise of site changes, or to inform you of other possible events/activities associated with recruiting.

Handshake may receive and collect personally identifiable information about you, a student/alumni user, (name, contact information, demographic information, academic history, G.P.A, employment history, etc.) when you upload resumes, cover letters, and other documents which contain personal information.

The Emory University Career Center may access some of the job seeker's personal information to send e‐mail to a job seeker using communication tools on the site, to publish resumes in the school's resume book(s) on the site, and to send resumes to employers on behalf of a student/alumni.

Employers that use Handshake through The Emory University Career Center will have access to your resume, if submitted and made public by you to a resume book, individual job listing, or your Handshake profile, and the personal information contained therein for recruiting, interviewing, and hiring purposes.

The Emory University Career Center and Handshake will collect information from employers utilizing the site. This information includes contact information (such as your phone number or e‐mail address), unique identifiers, financial information (such as a credit card number), and demographic information (for example, location, type of organization, size of organization). The financial information collected will be used only to bill your organization for fees associated with career fairs and other approved services. Handshake has a contract with Stripe to verify credit card numbers. Your credit card information will be deleted as soon as the transaction is completed and will not be stored on Handshake's servers. You will need to re‐enter that information each time there is a new financial transaction.

Handshake will receive and collect from employers job postings (including job descriptions, employment qualifiers, and salary information) and interview schedules posted either directly through Handshake or shared with The Emory University Career Center.

Contact and Hours of Operation

Address: 200 Dowman Drive B. Jones Center, 2nd Floor, Atlanta, Georgia 30322
Phone: 404-727-6211
Email: careercenter@emory.edu
Regular Office Hours: Monday - Friday | 8:30AM - 5:00PM
Campus Closures / Holiday ScheduleThe Emory Career Center will be closed per the Emory University holiday schedule. In the case of inclement weather, Emory University will announce any additional closures through CEPAR (Office of Critical Event Preparedness and Response).

Meet with your career counselor
They can help you with a lot more than just your resume!

Schedule Online, Call 404-727-6211 or email CareerCenter@emory.edu to schedule today!